Nevis Scanning

If you have documents to scan, the fastest and most powerful scanner at Nevis is the Ricoh IM 4000 in room 119A; it can be used as a scanner, copier, or printer. It will send the scanned files to you via e-mail, either as TIFF or PDF files.

The scanner controls are not intuitive. The documentation can be confusing. The following instructions may help, but be prepared to explore menus to do what you want to do.


If the RIcoh is off, turn it on. It may take a minute to warm up.

Press the Scanner button on the left-hand side of the control console.


Provide your e-mail address to transfer the scanned files.

  • If you're only going to scan one thing, press Manual entry and enter your e-mail address.

  • If you're scanning many items, or you think you might use the scanner again reasonably soon, press Prg. Dest to add a new entry in the Address Book.
    • In the E-mail tab, enter your e-mail address.
    • In the Name tab, type your initials or your last name. This is what will be visible in the Address Book button.
    • The Folder tab is useful if you want to scan to an SMB server. Contact WilliamSeligman if you want to set that up.
    • Ignore the Fax tab. The machine is not hooked up to a phone line.

  • If you've created an Address Book button, then just press the button with your name.


Use the buttons on the left side of the screen to modify the scan settings. If you don't change anything, the machine will assume a black-and-white document to be scanned as a TIFF file.

  • The Scan Settings button is the one you'll probably find to be the most useful.
    • Use the Scan Type tab to select between black-and-white or color scanning.
    • Use the Scan Size tab if your original doesn't match a standard paper size. If you try to scan something of a non-standard size, you'll get an error message; you'll have to go to this tab and select one of the sizes.

  • There is a mildly-confusing button with two halves: 1-sided and Original feed type. Press this button if you have two-sided originals.

  • Press Send File Type/Name if you wish to get a PDF file instead of a TIFF. Setting the File Name is probably not worth it; it's easier to rename the file after you receive it on your computer.

  • At the bottom of screen are Text and Subject buttons. These affect the e-mail message you get when you scan the document; this is useful if you're scanning several items and you want to avoid mixing them up. If you press Subject, you'll probably want to then press the Text Entry tab near the bottom of the screen; otherwise you'll only be able to select from different message labels.


You'll receive your file as an attachment to an e-mail. Unless you changed the subject on the scanner, the subject of the e-mail will be Message from "RNP042914".

Before you walk away from the machine, hit the Copy button the console. That will avoid confusion for the next person to use the copier.

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Topic revision: r4 - 2022-11-30 - WilliamSeligman
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